The Purchasing section is responsible for acquiring goods and services for the City.  Purchasing handles approximately 12,000 purchase orders and 200 bids in a typical year.  You can reach Purchasing staff at (779) 348-7164.

Bid Database

The Purchasing section maintains an online database of information available to those who would like to do business with the City of Rockford.  This database contains information on current or recent bids and requests for proposals, including specifications, tabulations, plan-holder lists, and other relevant information.  Click on the menu to the left for more information.

It is the responsibility of the vendor that downloads bid documents from this Bid Database to check back frequently for additional information.  The City will post specification addendum and/or clarification as necessary, which must be acknowledged in the vendor’s bid response in order for the City to accept that bid.

General Forms

Prevailing Wage Form

Letter of Credit

Tax Exempt Letter

City of Rockford Sales Tax Exemption Certificate

City of Rockford W-9

Conflict of Interest Policy and Forms


The City of Rockford is pleased to announce the implementation of a new software that will provide better services to all of our vendors. This software includes improvements for online bidding available now and will incorporate purchase orders delivery, viewing of prior purchase orders, and payment activities at a later time. In order for your business to take advantage of the efficiencies this new software offers, a business registration will need to be completed. During the registration process it is important to provide accurate and up to date information along with the most current W9. Visit the links below to complete registration.


Vendor Self Service

Vendor Self Service Registration Instructions

Minority and Women Business Certification

As part of the City’s Minority and Women Business Enterprise Procurement Policy, the City is certifies vendors as Minority or Women Business Enterprises.  To be considered for certification, interested vendors must complete and return the form below.  Completed forms should be sent to the following address:

Contract and Grant Compliance Officer
City of Rockford, Legal Department
425 E State Street
Rockford, IL 61104
(779) 348-7154

MBE WBE Certified List (February 2023)

Certification Application Form

Certification Renewal Form

Minority Purchasing Policy

Human Trafficking Grant Program

Applications are not being accepted at this time.


Human Services Weatherization Contractor Program

Contractor Requirements

Electrical Municipal Aggregation Program

Energy Harbor Provider Details