Purchasing

The Purchasing section is responsible for acquiring goods and services for the City. Purchasing handles approximately 12,000 purchase orders and 200 bids in a typical year. You can reach Purchasing staff at (779) 348-7164.

Bid Database

The Purchasing section maintains an online database of information available to those who would like to do business with the City of Rockford. This database contains information on current or recent bids and requests for proposals, including specifications, tabulations, plan-holder lists, and other relevant information. Click on the menu to the left for more information.

It is the responsibility of the vendor that downloads bid documents from this Bid Database to check back frequently for additional information. The City will post specification addendum and/or clarification as necessary, which must be acknowledged in the vendor’s bid response in order for the City to accept that bid.

General Forms

Equal Employment Opportunity – Subcontractor/Supplier Forms (Construction)

Equal Employment Opportunity (Commodities or Service Contracts)

Prevailing Wage Form

Letter of Credit

Tax Exempt Letter

City of Rockford Sales Tax Exemption Certificate

City of Rockford W-9

Conflict of Interest Policy and Forms

Minority and Women Business Certification

As part of the City’s Minority and Women Business Enterprise Procurement Policy, the City is certifies vendors as Minority or Women Business Enterprises. To be considered for certification, interested vendors must complete and return the form below. Completed forms should be sent to the following address:

Contract and Grant Compliance Officer
City of Rockford, Legal Department
425 E State Street
Rockford, IL 61104
(779) 348-7392

MBE WBE Certified List (June 2020)

Certification Application Form

Certification Renewal Form

Minority Purchasing Policy